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Presenter and Speaker Guidelines


These guidelines will provide you with all the necessary information  for speaking at the World Trails Conference including such as the priority themes, programme design, selection process, timeline as well as the submission rules. 


The conference host is defined as the Trans Canada Trail (TCT), who is responsible for hosting the World Trail Conference 2024, a product of the World Trails Network (WTN).


The World Trails Conference (WTC) programme has been designed by a panel of experts from WTN and the TCT.  Every speaker has been evaluated by at least three experts by the following criteria:

  • Alignment with the conference theme/subtheme
  • Level of innovation and originality (content and format)
  • Prospect of transferability
  • Engagement and Interactivity

The panel has curated sessions based on the theme and subthemes and assigned speakers to the relevant sessions to paying particular attention to geographical and gender balance to represent the diversity of the sector. 


The following Terms & Conditions apply to the World Trails Conference 2024 – Ottawa, Canada. These terms are an agreement between the conference host and individuals delivering presentations as speakers or presenters at the conference. The term “speaker” or “presenter” refers to all persons participating in the conference using a speech in person.


The Conference Organizing Committee is there to assist speakers by offering assistance to questions or enquiries and by coordinating requirements from both sides to deliver a successful conference for all participants. This includes appropriate technology.

In addition, it includes delivering information regarding the presentations, such as time, date, and theme in a timely manner before the conference. It is the responsibility of the organizers and their communications support to offer a media kit, which the selected speakers may use to promote the conference and their participation to their respective communities.


As a presenter at the World Trails Conference 2024, speakers commit to being present at the conference venue for the entire time allocated to the panel on the day of their presentation and to be available for a minimum of 25 minutes for a panel discussion session in addition to their presentation, at the end of the thematic session. 

Speakers agree that their presentation and the panel discussion they are part of will be recorded and made available after the session for viewing on the World Trails Network channels.


Speakers agree to purchase a conference ticket that grants admission to all days of the conference (30 September- 03 OCT), certain meals, coffee break beverages, local trail excursions.  The conference cannot reimburse travel or accommodation expenses for speakers. We have deliberately kept attendance fees to an absolute minimum.

Speakers must please secure their place on the programme by paying the $420 CDN speaker registration fee here. Speakers must pay their attendance fee by July 1, 2024. Speakers who have not paid by then will be removed from the programme. We thank those speakers who have already paid for their registration.


Should any speaker be prevented from attending and presenting due to unexpected circumstances, they agree to inform the conference hosts immediately by email:


All speakers are responsible for booking their own accommodation. The conference official hotel is the Delta City Centre Ottawa and rooms can be booked here  Hotel and Travel.


To ensure appropriate promotion of the event and associated individual presenters, speakers agree that both a portrait photo and a short bio and summary of their submitted presentation will be shared on the conference event page and associated social media channels. Speakers are encouraged to promote the event and their presentation on appropriate channels using the social media kit provided.


Speakers agree that the recordings of their presentations will be distributed and available to network members and conference delegates, snippets of which may be made available on various social media channels. Furthermore, logos and trademarks of the conference’s various sponsors may be publicly displayed in connection with the presentations.


All speakers and presenters own all their respective intellectual property in their presentations and nothing in this agreement transfers any intellectual property to the World Trails Network. Speakers warrant that the content is an original work and does not infringe the rights of any third party, including without limitation intellectual property rights.

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